Guide to Creating and Updating
Driver Qualification Files
25% of DOT fines are for non-compliant driver files.
Download our free 22 page eBook on driver file creation and management today.
Why are driver files so important?
Driver qualification files are critical documents motor carriers are required to develop and maintain by law. These documents serve as proof that motor carriers are hiring qualified drivers and that those drivers are legally fit for the road throughout their years of service.
What's included in the guide?
Components of a DQ File
The first section outlines every form that must be included with each driver’s permanent file, live web links to legal verbiage, and how long you must retain each document.
Next, we cover each item in more detail, giving you some insight into what the FMCSA expects you to retain for each driver in your fleet.
Finally, we give you customizable samples of each type of form, so that you can get started updating your files right away.
• Driver Qualification File Checklist
• Application for Employment
• Record Request for Driver/Applicant Safety Performance History
• Inquiry to State Agency for Driver’s Record
• Certificate of Driver’s Road Test
• Motor Vehicle Record Disclosure and Release Form
• Annual Inquiry and Review of Driving Record
• Annual Certificate of Violations and Review of Driving Record
• Medical Examiner’s Certificate
Avoid these costly fines for DQ file violations
|VIOLATION||Regulation||Average Fine||Top Fine||Type of Violation|
|Driver operates vehicle without having received physical exam within the past 2 years||391.45(a)-|
|Carrier fails to keep a driver qualification file for each driver||391.51(a)||$1,236||$2,130||Critical|
|Carrier fails to have previous employer and driving record in qualification files, for drivers hired before October 30, 2004||391.51(b)(2)||$1,833||$2,680||Critical|
|Driver’s qualification file is missing a copy of medical certificate||391.51(b)(7)||$1,577||$2,670||Critical|
|Driver operates vehicle w/invalid driver’s license or more than one driver’s license||391.11(b)(5)||$1,413||$3,580||N/A|
|Driver operates vehicle medically unqualified||391.11(b)(4)||$3,160||$11,220||Acute|
|Driver under 21 yrs old operates a commercial vehicle in interstate commerce||391.11(b)(1)||$1,201||$3,190||N/A|